Refundable Wording

We provide refunds if…

You are unable to attend the Booking due to any of the reasons below and have provided the information required to evidence this.

  • Illness / Injury
  • Pre-existing Medical Condition
  • Pregnancy Complication
  • Death of Immediate Family
  • Public Transport Failure
  • Scheduled Airline Failure
  • Mechanical Breakdown
  • Jury Service
  • Court Summons
  • Home Emergency
  • Armed Forces & Emergency Services Recall
  • Adverse Weather
  • Relocated for Work
  • Theft of Tickets
  • Government Travel Ban
  • Changes to Examination Dates

We will also consider refunding other Emergency Circumstances although this is at our absolute discretion and you may need to evidence these circumstances.

Requesting a Refund

Your refund application and payment will be handled by the Refunds Team who act as the administrator of the Refundable extension provided by Us.

To apply for a Refund You must Apply Here and complete the Refund Application Form as soon as possible after becoming aware that you cannot use the Booking, and no more than 60 days after the Booking.

If your Booking is cancelled or postponed you should contact Our customer service team to discuss your options; see your Booking confirmation for contact details.

 

General Conditions of Refund
  • You must make all necessary arrangements to arrive in time to use the booking.
  • You must not be aware of any reason, at the time the Refundable Booking is selected, which may lead to a refund request.
  • You must take all reasonable precautions or make reasonable alternate arrangements to prevent or reduce any request for a refund.
  • We will not pay a refund through this process where there is an existing right of compensation available through the general terms of booking or another Paying Party, e.g. in the circumstance of a Booking cancellation.
  • You will be asked to provide at Your own expense the supporting proofs stated against the reason for refund, and for all applications a copy of the Booking confirmation.
  • Maximum refund value will not exceed the total value of the Booking, or £5,000, or equivalent, per person.

 

What We will refund? What will We not refund? Evidence required
Illness / Injury  

means an Illness or accidental Injury to You or a member of Your Immediate FamilyWe will also refund the cost of the Doctor’s note on valid Refund Application.

  • Doctor’s note or Medical Certificate confirming the details of the illness or injury, the date it occurred, and that it resulted in You being unable to participate in or attend the Booking. (Doctor’s note refund subject to a receipt)
Pre-existing Medical Condition

means a pre-existing medical condition, including mental health condition, that You were aware of at the time You made the Booking that would not normally preclude You from attending the Booking.

  • Where guidelines concerning Your pre-existing medical condition would normally preclude You from attending the Booking.
  • Doctor’s note or Medical Certificate dated prior to the date of the Booking. (Doctor’s note refund subject to a receipt)
Pregnancy Complication

means a complication of pregnancy You were unaware of at the time of the Booking and which results in You being unable to attend the Booking.

  • Normal Pregnancy.
  • Doctor’s note or Medical Certificate dated prior to the date of the Booking. (Doctor’s note refund subject to a receipt)
Death

means Your death any time prior to the Booking or the death of an Immediate Family member or any person(s) in the Group due to attend the event with you, up to 4 weeks prior to the date of the Booking.

  • A death certificate.
Public Transport Failure

means Unexpected disruption or failure of the public transport network which You could not have reasonably been aware of on or before the date of the Booking.

  • If there is a financial failure of any Public Transport.
  • A copy of the notice of failure or disruption of the public transport. (This can normally be obtained from the transport company’s website).
Scheduled Airline Failure

means cancellation of flight(s) which You were unaware of before the date of the Booking, that prevents You from attending your Booking.

  • If Your flight is your Booking and it is cancelled or postponed, and You have a right of refund from the Airline or another Paying Party.
  • If You were aware of the disruption prior to the date of the Booking and did not make reasonable suitable alternative travel arrangements.
  • If there is a financial failure of any Transport provider.
  • If the purpose or reason for which You booked Your flight in order to attend has altered or been cancelled.
  • A copy of Your airline ticket and notice of cancellation from the airline.
Mechanical Breakdown

means in the 24 hours prior to the Booking, the mechanical breakdown, accident, fire or theft of a vehicle taking You to the Booking.

  • If You did not leave sufficient time to travel to the Booking.
  • If You did not make reasonable alternative arrangements to attend the Booking.
  • Breakdown – A copy of the call out note from Your breakdown recovery service.
  • An incident number and/or report from the Police or relevant traffic authority.
Jury Service

means a summons for You to attend Jury Service which takes place over the date of the Booking of which You were unaware at the time of making the Booking.

  • A copy of the letter /Summons requiring Jury Service.
Court Summons

means You are summoned to appear as a witness in court proceedings on the day of the Booking of which You were unaware of the time of making the Booking.

  • Any Court Summons in which You are a named Defendant in Criminal Proceedings or where You are the subject of Criminal Proceedings.
  • A copy of the Court Summons.
Home Emergency

means a Burglary, Fire, Malicious Damage or Flood at Your private residence up to 48 hours immediately before the Booking, of which You were unaware of the time of making the Booking.

  • Burglary, Flood, Malicious Damage – A Police reference number or evidence from the submission of a claim to Your home insurance company.
  • Fire – A report from the fire service and/or police.
Armed Forces & Emergency Services Recall

means You as a member of the Armed Forces, Reserve Armed Forces or Emergency Services are recalled to work on the date of the Booking or are posted overseas and cannot attend the Booking.

  • You were aware or had a scheduled shift on the date of the Booking, prior to making the Booking.
  • You made an unsuccessful request for annual leave for the date of the Booking.
  • A note from Your Commanding Officer or Line Manager to confirm being called into work or duty and that this was not Your originally scheduled shift(s).
Adverse Weather

means weather where a Government Agency has issued warnings not to travel which entirely prevents You attending or reaching the Booking.

  • Adverse weather with no warnings not to travel from a Government Agency.
  • A copy of the travel warning from the Government Agency.
  • Confirmation of relevant road closures.
Relocated for Work

means a requirement to move address imposed on You by Your employer, unknown to You at the date of Booking. The move may be temporary or permanent and must be more than 100 miles from Your home address at the date of Booking.

  • Attendance at business meetings and business trips.
  • A letter from Your current employer confirming the relocation.
Theft of Ticket(s)

means the theft of a physical ticket for the Booking in 24 hours before the Booking which cannot be replaced.

  • Where tickets are able to be replaced in advance of the Booking or on the day via the box office.
  • A police report or crime number to confirm the theft.
  • An email from the ticketing company/event organiser confirming they are unable to replace/re-issue the tickets.
Government Travel Ban

means the government of Your country of residence issuing a public travel ban or advisory to the country or area where the Booking is scheduled to take place in the preceding 7 days before the Booking.

  • Where Your government has issued a travel warning but not a ban to the country or area where the Booking is located.
  • Where You made the booking after the Government Travel ban was already in force.
  • Where any national or international body or agency has imposed or issued a travel ban, advisory, warning or restriction on the movement of people due to the outbreak of a Communicable Disease.
  • If Your has not been obtained or has been declined.
  • Evidence from Your national government website confirming the travel ban to the country or area where the Booking is located.
Changes to Examination Dates

means the unforeseen change of the date of an examination for a course on which You are registered to the day(s) of the Booking.

  • Where You failed the examination previously and had to re-sit.
  • A copy of a notice from the examination body, school, college, university evidencing, the date of the examination has been changed.
Emergency Circumstances  

means an unforeseen circumstance completely outside Your control and of no fault of Yours. The decision to refund is entirely at the discretion of our Refunds Team. We will consider these circumstances and have no obligation whatsoever to provide a refund.

  • Anything which our Refunds Team considers is not intended to be included in this list of valid reasons for refund.
  • Any evidence requested by our Refunds Team to verify the emergency circumstances.

 

Specific reasons where refunds will not be provided:

We do not refund for non-attendance of a Booking directly or indirectly associated with:

  • communicable disease leading to quarantines or restriction of movement of people;
  • actual or perceived: war, hostilities, etc; imprisonment, etc; poisonous biological materials, etc; radioactivity, etc; cyber-attacks; civil commotion, etc; state property seizure, etc; repatriation, etc;
  • failing to comply with any law;
  • any Booking emanating from the Cook Islands, Cuba, Gaza Strip, Iran, North Korea, Nigeria or Syria;
  • where exposed to any sanction, prohibition or restriction under United Nations resolutions or the trade or economic sanctions, laws or regulations of the European Union, United Kingdom or United States of America;
  • if it exceeds 18 months from the date originally booked to the conclusion of the transacted event.

 

Definitions

The following words or phrases have the meaning shown below wherever they appear in bold in this document.

We/Us/Our – We are the booking agent with whom you made the booking.
You/Your/Yourself – A person who has made a booking alone or as part of a group with Us.
Armed Forces – Naval Service, Marines, Army or Air Force.
Attend – participate in, take part in, use, or be present at.
Booking – The pre-planned and pre-booked service(s)/event(s)/flight(s)/ticket(s) including booking and service fees transacted with Us by You.
Communicable Disease – means any disease capable of being transmitted from an infected person or species to a susceptible host, either directly or indirectly.
Doctor – A qualified medical practitioner registered and licensed with a recognised professional body. A doctor cannot be you or a member of your family.
Emergency Services – Police, Fire and Rescue Service or other Emergency Services.
Immediate familyYour husband, wife, partner, civil partner, parent, child, brother, sister, grandmother or grandfather.
Paying Party – Any organisation or body who has a legal liability to pay compensation for the failure of the service against whom you have a right of redress under the terms of carriage.
Refunds Team – Our administrative team who act for Us as administrator of all refund applications made by our Booking Holders under our Refundable terms.

IMPORTANT Any translation of this document from English is for assistance and information only. In event of a Refund Application the English language version shall be the basis of settlement.

All aspects of this document are subject to English law and the jurisdiction of the English courts.

This is not an insurance policy. A Refundable booking is an optional extension to Our standard Terms & Conditions of sale and trade, and it provides a right to a refund in certain defined circumstances outlined in the table above.

v3.3